FORWARD PLAN

16 December 2024 - 16 December 2025

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
14 New Lane: Proposal to incorporate the land back into West Bank Park, Acomb	7
Admissions Arrangements for the 2026/27 School Year	5
Black Dike Lane – Danger Reduction scheme	12
Capital & Investment Strategy	15
Capital Budget 2025/26 to 2029/30	14
Capital Programme Update Monitor 3	16
Finance & performance Monitor 3	17
Financial Strategy 2025/26	18
Fostering Framework	22
North Yorkshire & York, Local Nature Recovery Strategy (LNRS) consultation draft	21
*Proposed diversion of public bridleway, Heworth (Without) 1 and 2	10
*Review of proposed R67 Resident’s Priority Parking Scheme consultation in the Huntington Road area.	9
Treasury Management Quarter 3 Prudential Indicators	19
Treasury Management Strategy Statement 2025/26 - 2029/30	20

<PI1>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Children, Young People and Education
Meeting Date:		14/01/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admissions Arrangements for the 2026/27 School Year
Description:			Purpose of Report: This report seeks the Executive Member’s approval for the City of York Council co-ordinated schemes and admission policies for the 2026/27 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2026. The report follows a period of 6 weeks consultation from 7/10/24 to 18/11/2024. The Executive Member will be asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2026.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager, Rachelle White, School Admissions Manager barbara.mands@york.gov.uk, rachelle.white@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The statutory requirement is for a six week consultation 7th October to 18th November. Consultees: Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						10/02/25

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Meeting Date:		16/01/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			14 New Lane: Proposal to incorporate the land back into West Bank Park, Acomb
Description:			Purpose of Report: 14 New Lane was until the 1980’s the West Bank Park parkkeepers’ accommodation. In the early 1990’s the current boundary fence was erected reinforcing its separation from rest of park. During the 1990s and 2000’s it was used by Housing Association tenants. After which the property was unoccupied until 2016 when a major fire seriously damaged the building resulting in its partial demolition. Following the fire, a payment was received from the council insurers which has been used to fund site safety and clearance. Demolition should be completed later this summer. The report will seek approval to incorporate the land upon which 14 New Lane stood into West Bank Park following final site clearance and allocate any remaining insurance budget to projects within West Bank Park such as improving the toilets, creating a fully accessible toilet, and/or improving play equipment. The Executive Member will be asked to: i. Incorporate the land upon which 14 New Lane stood into West Bank Park. ii. Allocate any remaining insurance budgets to projects within West Bank Park. Executive Members for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion in consultation with Executive Members for Environment and Climate Emergency will make the decision. The original action date for this item was 21 November 2024. This item has been deferred to 12 December 2024 in order to allow more time for consultation. This item has been deferred to 16 January 2025 in order to allow more time for consultation.
Wards Affected:			Holgate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Dave Meigh dave.meigh@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Written submission
Consultees:			Ward Members Council departments Friends of West Bank Park
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						06/01/25

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Transport
Meeting Date:		20/01/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Review of proposed R67 Resident’s Priority Parking Scheme consultation in the Huntington Road area.
Description:			To consider the results and representations received from residents during the consultation period. What will the report ask the Executive Member to do - to consider the results and representations received from residents and to approve the officer recommendation within the report.
Wards Affected:			Huntington and New Earswick Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for  Transport
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Geoff Holmes, Traffic Projects Officer
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			A consultation pack was delivered to all properties and businesses within the boundary of the proposed scheme. Letters were also delivered to all properties on Hayleys Terrace and Somerset Road to advise of the proposed scheme and to invite them to provide any comments or request us to add their streets to the scheme. Consultees: Residents and local Ward Councillors
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						10/02/25

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Transport
Meeting Date:		20/01/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Proposed diversion of public bridleway, Heworth (Without) 1 and 2
Description:			Diverting a section of public bridleway Heworth (Without) 1 and 2 away from Cow Moor Farm buildings, on to a wider and longer route mainly passing through mixed woodlands. The application to divert the public bridleway has been made by the land owner because moving the bridleway away from its current alignment, next to farm buildings will streamline farming operations. This report was approved by the Executive Member for the decision session scheduled for the 5 December 2024. The item was deferred by officers on the 3 December 2024 as further discussions were required with the landowner regarding the alignment of the path. These issues have now been resolved. The Executive Member will be asked to authorise the making of a public path order to divert public bridleway Heworth (Without) 1 and 2 and if no objections are received, or if received are subsequently withdrawn, authorises the confirmation of the order.
Wards Affected:			Heworth Without Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for  Transport
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Sarah Butcher sarah.butcher@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			28 day consultation with members, land owners, user groups and other interested parties. Consultees: Members, land owners, user groups and other interested parties.
Consultees:
Background Documents:				Proposed diversion of public bridleway, Heworth (Without) 1 and 2 Annex B Proposed diversion route Heworth (Without) 1 and 2.jpg
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							10/02/25

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Transport
Meeting Date:		21/01/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Black Dike Lane – Danger Reduction scheme
Description:			Purpose of report: The Council received a petition from residents of Black Dike Lane and Manor Close, Poppleton. It was presented to Full Council by Councillor Hook on 21 October 2021 and reported to decision session on 18 January 2022 and thereafter added to the Danger Reduction programme for review. The concerns have been reviewed as part of a feasibility study and this report provides feedback from the study as well as from the subsequent consultation exercise. The Executive Member is asked to consider the findings and recommendations of the study and consultation, and to approve the recommended action for progression to implementation. The Executive Member will be asked to approve Option 1 as set out in Annex A (Plan 2) of the report comprising: (i) A complete refresh of all road markings along Black Dike Lane and replacement of all faded or damaged signs, as well as hedge trimming to improve visibility of the signage; (ii) The introduction of additional signs and road markings to further reinforce the existing signs and markings and better highlight existing hazards to ensure motorists drive appropriately in compliance with the signed speed limits, and to dissuade larger goods vehicles from using Black Dike Lane; and (iii) The reduction of the 30mph speed limit to 20mph under an Experimental Traffic Regulation order (ETRO) for up to 18 months, after which a further decision will be sought about whether to make the ETRO permanent.
Wards Affected:			Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for  Transport
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			David Mercer david.mercer@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Consultation was undertaken with key and statutory consultees as well as ward members, parish council and residents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						10/02/25

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Budget 2025/26 to 2029/30
Description:			Purpose of Report: To present the capital programme, including detailed scheme proposals. Members will be asked to recommend the proposals to Full Council. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Budget 2025/26 to 2029/30
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital & Investment Strategy
Description:			Purpose of Report: To set out a framework for all aspects of the council’s capital and investment expenditure including prioritisation, planning, funding and monitoring. Members will be asked to: Recommend the strategy to full council. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital & Investment Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Programme Update Monitor 3
Description:			Purpose of Report: To provide members with an update on the capital programme. Members will be asked to note the issues, recommend to Full Council any changes as appropriate. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme Update Monitor 3
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Finance & performance Monitor 3
Description:			Purpose of Report: To present details of the overall finance and performance position. Members will be asked to note the report. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Ian Cunningham, Head of Business Intelligence, Debbie Mitchell, Director of Finance (Section 151 Officer) ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Finance & performance Monitor 3
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Financial Strategy 2025/26
Description:			Purpose of Report: To present the Financial Strategy, including detailed revenue budget proposals. Members will be asked to: Recommend the proposals to Full Council. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Financial Strategy 2025/26
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management Quarter 3 Prudential Indicators
Description:			Purpose of Report: To provide members with an update on the treasury management position. Members will be asked to note the issues and approve any adjustments as required to the prudential indicators or strategy. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management Quarter 3 Prudential Indicators
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		21/01/25
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management Strategy Statement 2025/26 - 2029/30
Description:			Purpose of Report: To set out the treasury management strategy, including the annual investment strategy and the minimum revenue provision policy statement and prudential indicators. Members will be asked to: Recommend the strategy to Full Council. This item was originally due to be received by the Executive on 13 February 2025, but has been brought forward to the 21 January 2025 in order to fit with budget timelines.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			03/02/25
Lead Member:			Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Director of Finance (Section 151 Officer) debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management Strategy Statement 2025/26 - 2029/30
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Environment and Climate Emergency
Meeting Date:		18/03/25
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			North Yorkshire & York, Local Nature Recovery Strategy (LNRS) consultation draft
Description:			To present the draft LNRS strategy ahead of an intended public consultation on the draft strategy to be carried out by North Yorkshire Council. The Executive Member will be asked to in accordance with LNRS Regulations 2023, to decide whether to issue a letter to North Yorkshire Council agreeing to the publication of the draft strategy.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of Transport, Environment and Planning
Contact Details:			Guy Hanson guy.hanson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			A public consultation will follow in April/May 2025. Consultees: This is a joint project between York & North Yorkshire Council
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						03/03/25

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/25
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Fostering Framework
Description:			Purpose of Report: The report sets out proposals to introduce a new fostering framework and fee structure for foster carers across the City of York. The Executive will be asked to consider the proposals within the report and approve the recommendations. This item has been brought forward due to the Executive meeting moving to 11 Febuary 2025.
Wards Affected:			All Wards
Report Writer:			Danielle Johnson		Deadline for Report:			30/01/25
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children and Education
Contact Details:			Danielle Johnson, Director Children's Services & Safeguarding danielle.johnson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Extensive consultation has bene undertaken with foster carers and the fostering workforce. This was through a variety of face-to-face meetings and working groups to coproduce this new framework. Consultees: Foster Carers, Fostering workforce
Consultees:
Background Documents:				Fostering Framework
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/03/25

</PI14>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>